SiFi Consulting (“SiFi,” “we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information entrusted to us.

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As a recruitment and consulting firm serving employers and candidates across Alberta and Western Canada, we may collect personal information in connection with recruitment, employment opportunities, business inquiries, our website, and communications with candidates, employers, and other contacts.

This Privacy Policy explains how we collect, use, disclose, protect, and retain personal information.

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1. Information We Collect

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The information we collect depends on your relationship with SiFi Consulting.

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Candidates and Job Seekers

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If you apply for a position, submit a resume, communicate with one of our recruiters, or are considered for an employment opportunity, we may collect information such as:

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• Name

• Email address

• Phone number

• City or region

• Resume or CV

• Employment history

• Education and training

• Professional certifications and qualifications

• Skills and industry experience

• Current or previous job titles

• Compensation expectations

• Employment preferences

• Availability

• Geographic or travel preferences

• Information provided during interviews or conversations with us

• References and information provided by references

• Information regarding your eligibility or qualifications for a particular position

• Other information you voluntarily provide

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Where reasonably required for a specific recruitment process, additional information may be collected with appropriate notice or consent.

SiFi Consulting does not require candidates to provide sensitive financial information, such as banking information or a Social Insurance Number, as part of an initial job application.

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Employers and Business Contacts

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If you contact SiFi Consulting regarding recruitment services or another business matter, we may collect:

• Name

• Company name

• Job title

• Business email address

• Telephone number

• Information about your company

• Hiring requirements

• Position descriptions

• Compensation information

• Communications with SiFi Consulting

• Other information you provide regarding your recruitment needs

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Website Visitors

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When you use our website, certain technical information may be collected automatically, including:

• IP address

• Browser type

• Device type

• Operating system

• Pages visited

• Referring website

• Approximate geographic region

• Time spent on the website

• Website interactions

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We may collect this information through cookies, analytics platforms, and similar technologies.

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2. How We Collect Personal Information

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We may collect personal information:

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• Directly from you

• Through our website forms

• Through resumes or applications you submit

• Through email, telephone, LinkedIn, or other professional communications

• During interviews or recruitment conversations

• From references you authorize us to contact

• From employers or prospective employers involved in a recruitment process

• From professional networking platforms

• From publicly available professional information

• Through referrals and professional networks

• Through third-party recruitment or applicant-management platforms

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As a recruitment firm, SiFi Consulting may also identify and contact individuals who appear to have professional experience relevant to an employment opportunity, even if they have not previously applied directly to SiFi.

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3. Why We Collect and Use Personal Information

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We collect and use personal information for reasonable business and recruitment purposes, including to:

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Recruitment and Candidate Services

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• Evaluate a candidate's qualifications and experience

• Determine potential suitability for employment opportunities

• Match candidates with positions

• Communicate about current or potential opportunities

• Conduct candidate interviews

• Present qualified candidates to employers

• Coordinate interviews between candidates and employers

• Verify employment history, qualifications, or references where appropriate

• Maintain candidate records for future opportunities

• Provide recruitment and career-related communications

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Employer Services

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• Understand hiring requirements

• Identify and evaluate prospective candidates

• Deliver recruitment and search services

• Communicate regarding searches, candidates, and placements

• Manage client relationships

• Prepare proposals, agreements, and recruitment documentation

• Provide customer service and administrative support

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Website and Business Operations

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• Respond to website inquiries

• Improve our website and services

• Understand website usage

• Maintain security

• Prevent misuse or fraudulent activity

• Maintain business records

• Meet legal, regulatory, accounting, and contractual obligations

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We will not use personal information for purposes that are materially different from those for which it was collected without obtaining additional consent where required.

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4. Candidate Information and Employer Disclosure

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A core part of our business involves introducing qualified candidates to prospective employers.

Where appropriate, candidate information may be shared with an employer for the purpose of considering that candidate for an employment opportunity.

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Information shared may include:

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• Resume or CV

• Employment history

• Qualifications

• Professional experience

• Skills

• Compensation expectations

• Availability

• Interview observations

• Other information relevant to assessing suitability for the position

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Where appropriate, SiFi Consulting will discuss an opportunity with a candidate before presenting that candidate's personal information to a prospective employer.

We do not sell candidate resumes, contact information, or personal information to third parties.

5. References and Background Information

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Where references are required, SiFi Consulting may contact individuals identified or authorized by the candidate.

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Information obtained through reference checks may be used to evaluate a candidate's suitability for an employment opportunity and may be discussed with the prospective employer where appropriate.

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If an employer requires additional screening, such as a criminal record check, driver's abstract, credential verification, or other background screening, the candidate will be informed and appropriate authorization will be obtained where required.

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6. Consent

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Where required by applicable privacy law, SiFi Consulting obtains consent for the collection, use, or disclosure of personal information.

Consent may be express or implied depending on the circumstances, the sensitivity of the information, and the reasonable expectations of the individual.

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For example, when a candidate sends SiFi Consulting a resume and asks to be considered for employment opportunities, it is reasonable for SiFi to use that information for recruitment-related purposes.

You may withdraw your consent to certain uses of your personal information, subject to legal, contractual, or reasonable business restrictions.

To withdraw consent, contact us using the information provided below.

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7. Marketing and Electronic Communications

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We may occasionally communicate with employers, candidates, and professional contacts regarding:

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• Recruitment opportunities

• Hiring insights

• Industry information

• SiFi Consulting services

• Relevant company news or resources

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Where Canada's Anti-Spam Legislation (“CASL”) applies, commercial electronic communications will be sent in accordance with applicable consent, identification, and unsubscribe requirements. Canadian government guidance states that commercial electronic messages generally require consent and must provide identifying information and an unsubscribe mechanism.

You may unsubscribe from marketing communications at any time.

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Recruitment communications relating to an active application, candidate search, business relationship, or requested service may continue where reasonably necessary.

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8. Cookies and Analytics

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Our website may use cookies and similar technologies to improve functionality, understand website traffic, and evaluate how visitors use our website.

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These technologies may collect information such as:

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• Browser type

• Device information

• IP address

• Pages visited

• Visit duration

• Referring pages

• Website interactions

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We may use third-party analytics or website service providers to process this information on our behalf.

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You can generally control or disable cookies through your browser settings. Disabling certain cookies may affect website functionality.

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9. Third-Party Service Providers

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SiFi Consulting may use third-party providers to help operate our business, including providers of:

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• Website hosting

• Email

• Cloud storage

• Customer relationship management systems

• Applicant tracking or recruitment software

• Analytics

• Cybersecurity

• Accounting

• Professional services

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These providers may process personal information only as reasonably required to provide services to SiFi Consulting.

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We expect service providers handling personal information on our behalf to maintain appropriate safeguards.

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10. Processing or Storage Outside Canada

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Some technology providers used by SiFi Consulting may store or process information outside Alberta or outside Canada.

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When personal information is processed in another jurisdiction, it may be subject to the laws of that jurisdiction and may be accessible to courts, law-enforcement agencies, or government authorities in accordance with applicable law.

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SiFi Consulting remains responsible for personal information under its control and takes reasonable steps to select service providers with appropriate privacy and security practices.

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11. How Long We Keep Personal Information

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We retain personal information only for as long as reasonably necessary for the purposes for which it was collected and to satisfy legitimate business, contractual, legal, or regulatory requirements.

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Because recruitment needs change over time, we may retain candidate information after a specific recruitment process has ended so that we can consider the candidate for future opportunities.

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Retention periods may depend on:

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• The nature of the information

• Whether a candidate remains interested in future opportunities

• The status of an employer relationship

• Legal or contractual requirements

• The likelihood that the information will remain relevant for future recruitment

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When personal information is no longer reasonably required, we may securely delete, destroy, or anonymize it.

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Candidates may contact us if they no longer wish to be considered for future opportunities.

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12. Accuracy of Personal Information

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We make reasonable efforts to ensure personal information used in recruitment decisions is accurate and appropriate for the purpose for which it is being used.

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Candidates and other individuals are encouraged to notify us if their information changes or if they believe information in our records is inaccurate.

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13. Security

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SiFi Consulting uses reasonable administrative, technical, and physical safeguards designed to protect personal information against:

• Unauthorized access

• Loss

• Theft

• Misuse

• Unauthorized disclosure

• Modification

• Destruction

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No electronic system or method of transmitting information over the internet can be guaranteed to be completely secure. We therefore cannot guarantee absolute security.

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14. Privacy Breaches

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If SiFi Consulting becomes aware of a privacy or security incident involving personal information, we will investigate the incident and take reasonable steps to contain and address it.

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Where applicable law requires notification to affected individuals, regulators, or other parties, we will take the appropriate steps.

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15. Accessing or Correcting Your Personal Information

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Subject to applicable law and certain exceptions, you may request access to personal information SiFi Consulting holds about you.

You may also request that inaccurate or incomplete personal information be corrected.

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To make an access or correction request, contact our Privacy Officer using the information below.

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We may need to verify your identity before processing a request.

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Alberta's PIPA gives individuals rights relating to personal information held by covered private-sector organizations, including access rights, while organizations are expected to have privacy policies and a person responsible for privacy compliance.

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16. Your Privacy Choices

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You may contact SiFi Consulting to:

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• Ask what personal information we hold about you

• Request corrections to your information

• Update your contact details

• Withdraw consent where applicable

• Ask us to stop contacting you about future employment opportunities

• Unsubscribe from marketing communications

• Request deletion of information where appropriate and subject to applicable retention requirements

• Ask questions about our privacy practices

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17. Links to Other Websites

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Our website may contain links to third-party websites, including job boards, social networks, employers, or other resources.

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SiFi Consulting is not responsible for the privacy practices, content, or security of third-party websites.

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We encourage users to review the privacy policies of websites they visit.

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18. Changes to This Privacy Policy

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SiFi Consulting may update this Privacy Policy periodically to reflect changes to:

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• Our services

• Our business practices

• Technology

• Legal or regulatory requirements

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The most recent version will be posted on our website with the updated effective date.

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